WHORLTON PARISH COUNCIL
NOTICE IS HEREBY GIVEN THAT A MEETING WILL BE HELD
IN SWAINBY VILLAGE HALL, SWAINBY ON WEDNESDAY 20th APRIL 2016 AT 7.30 PM
AGENDA
- 1.APOLOGIES FOR ABSENCE & DECLARATION OF INTERESTS
- 2.RESOLUTION
“In view of the confidential nature of Item 7 Co-option, to consider a resolution to
exclude the press and public from the meeting in accordance with the Public
Bodies (Admission to Meetings) Act 1960, s1 during Item 7.”
- 3.TO AGREE MINUTES OF THE MEETING HELD ON 16TH MARCH 2016 & 31st MARCH 2016
- 4.PUBLIC FORUM
An opportunity for members of the public to comment on agenda items.
The public and the press have a right to record, film or broadcast Parish Council Meetings.
A copy of the Parish Council’s rules/guidance is available from the Clerk. When possible please
advise the Clerk of any such recording in order that the Parish Council provides reasonable facilities to meet the needs of the person filming.
- 5.MATTERS ARISING FROM THE MINUTES
- 6.CLERKS REPORT
a) To record places booked for Cllr. Wright & Brisley NYMNPA Planning Training.
b) To note Clerk is on holiday 29th April to 6th May.
c) To note and record register of interest for Co-option to the Parish Council from Brian Marshall on 1 April 2016.
d) To note and record register of interest for Co-option to the Parish Council from Stephen Muir
on 4 April 2016.
e) To record number of working volunteers for working party on 23 April 2016 to ensure Insurance Cover.
f) To record Mr Shute's request for his parent's memorial seat to be painted and his offer to contribute to the cost of the work.
- CO-OPTION
- To resolve the Co-option of a Councillor from those wishing to be considered:
Howard Tribick, 3 Black Horse Lane, Swainby. Electoral Roll no: 16
Brian Marshall, 12 Church Lane, Swainby. Electoral Roll no: 76
Stephen Muir, 5 Black Horse Lane, Swainby. Electoral Roll no: 20
All three candidates have supplied an outline for Councillors to read.
- Nominations
- Nomination seconding
- Declaration
- Acceptance & Term of Office
- 8.VILLAGE SHOP
To receive any updates resulting from the resolutions made on 31st March 2016.
- 9.PLANNING APPLICATIONS RECEIVED AND CIRCULATED
NYM/2016/0232/FL Application in respect of alterations and construction of replacement single storey rear extension with decking and detached single garage at 12 Black Horse Lane,
Swainby. (Circulated 11/04/16)
- 10.PLANNING APPLICATION DECISIONS & APPEALS
To note and record: NYM/2016/0055/FL construction of two storey extension following demolition of existing utility/stores at Holgate House, 130 High Street, Swainby. WITHDRAWN (Circulated 05.04.2016)
To note and record: Planning Committee Meeting for application NYM/2015/0893/CU to be held on Thursday 21st April 2016.
11. PARISH COUNCIL INSURANCE RENEWAL
To resolve to accept quotation from Hiscox for Parish Council Insurance, as from 1st June 2016.
To resolve to cancel current Insurance Policy 3 year agreement at a cost of £60.
12. TREES OVERGROWN
To receive any update regarding training session for Inspections & Risk Assessments of Trees.
13. EMERGENCY PLAN.
To receive any update.
14. DEFIBRILLATOR
To receive updates since the delivery of the defibrillator.
15. PARISH COUNCIL RISK ASSESSMENT
To receive update of completion of Parish Council Risk Assessment, sections Beck Side & Playing Fields.
16. PLAYING FIELDS
To receive any updates from the SPFA Meeting.
17. FINANCIAL MATTERS
a) To adopt the Receipts/Payments Account Balance Sheet as at year end 31March 2016.
(Circulated with agenda)
b) To receive the Bank Reconciliation as at 31 March 2016. (Circulated with agenda)
c) To receive the Budget v's Actuals as at year end 31st March 2016 (Circulated with agenda)
c) To record opening reserves as at 1st April 2016:
Parish Council £5134.73
These reserves include the grants for Defibrillator training and the website of £1425.16
Toilets £6015.23
d) To record the Notice of Public Rights & Publication of Unaudited Annual Return for the year end 31 March 2016 dates for the right to inspect and have copies of the accounts.
d) To record Breakdown of VAT Reclaim - SPFA £ 6.90
Toilets £ 15.82
Parish C. £148.08
e) Payments to be agreed: SPFA VAT £ 6.90
Clerks Salary Wks 1 to 4 £281.00
Office Exp. £ 21.81
18. PARISH COUNCIL MEETINGS.
To resolve to hold Parish Council Meeting’s Bi-monthly.
19. WEBSITE GRANT APPLICATION
To record Application for the Transparency Fund was granted.
To receive any updates from Cllr. Wilson.
20. CORRESPONDENCE
Hambleton DC Election Notices for the Police & Crime Commissioner. (Handed to Swainby PC 31.03.16)
Hambleton DC Business Awards 2016.
NYMNPA Article 4 Directions in the North York Moors National Park Authority.
NYMNPA Planning Committee Meeting notification for NYM/2015/0893/CU (Circulated 12.04.16)
21. COUNTY COUNCILLOR REPORT
- PARISH COUNCILLOR REPORTS
- 25. DATE & TIME OF NEXT MEETING
Annual Parish Council Meeting Wednesday 18th May 2016 at 7.30pm.