Whorlton Parish Council

WHORLTON PARISH COUNCIL

MINUTES OF A MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBYON WEDNESDAY 20 FEBRUARY 2013 AT 7.30PM

PRESENT: Councillors: Graham Swainson (Chairman), Janice Cole (Vice Chairman), Chris Johnson, Paul Wilson.
District Councillor David Hugill Clerk: Nigel Knapton
2 members of the public were present.

13/27 PLAYING FIELDS

Mick Hannon spoke on behalf of the trustees of Swainby Playing Fields Association. He thanked the Parish Council for their support over the last few years. The Trustees are concerned about the personal liability which has fallen on some Trustees in other villages around the country. Many Trustees of other organisations have been resigning and it with this in mind and the ambitious projects for the playing fields that the Trustees would like to explore the idea of the Parish Council taking on the responsibility of the playing fields and a friends group managing it. The Clerk reported that he had supplied all relevant documents to YLCA for advice and they were now waiting for which proposal to explore. It was agreed that Councillor Wilson, Mick Hannon and the Clerk receive the advice from YLCA and see whether it would be feasible.

13/28 CHURCH LANE

An email had been received from a member of the public regarding the flooding in Church Lane. Contractors had cleared out the drain at the end of the track between Beech Dene and the Vicarage and it was hoped that this would allow the water to the beck in future. Mr Muckle was also taking action in his field to reduce the risk of flooding.

13/29 COMMUNITY INFRASTRUCTURE LEVY

The consultation by Hambleton DC regarding the proposed CIL was noted.

13/30 COMMUNITY FORUM

The proposed NYMNPA social media forum in October was noted. No members would be volunteering to help deliver it.

13/31 FINANCIAL MATTERS

1. The attached payments were agreed.

2. The verbal report from the Treasurer was noted together with balances of £8,833 in the public toilet fund and £1,094 in the general purposes fund.

3. The public toilet water supply direct debit had been set up.

13/32 CORRESPONDENCE

A list of correspondence since the last meeting was noted and attached.

13/33 COUNTY COUNCILLOR REPORT

Councillor Seymour was not present.

13/34 DISTRICT COUNCILLOR REPORT

Councillor Hugill reported that there would be no change in the Council Tax this year and Hambleton DC remained the third lowest district council tax in the country.

A talk on the new Police & Crime Panel had been given which will scrutinise the new Police

& Crime Commissioner. They will also have to agree appointments of new Chief Constables.

Councillor Hugill had taken the lady recently knocked off her bike to see The Rt Hon William Hague to discuss the importance of a cycleway. He is going to write to NYCC about the matter.

13/35 PARISH COUNCILLOR REPORTS

There were no reports from Parish Councillors.

13/36 MATTERS FOR INCLUSION ON FUTURE AGENDAS

Playing Fields.

13/37 DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 20 March 2013 at 7.30pm at Swainby Village Hall.

The Meeting closed at 9.02pm.

Payments

Correspondence Received

Please find links below to the Parish Council newsletters

September 2014

WHORLTON PARISH COUNCIL
MINUTES OF A MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY ON WEDNESDAY 23 OCTOBER 2013 AT 7.30PM
PRESENT: Councillors: Graham Swainson (Chairman), Chris Johnson, Paul Wilson, Janice Cole.
Clerk: Nigel Knapton Treasurer: Bill Graham
ALSO PRESENT District Councillor David Hugill 2 members of the public were present.
13/143 APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS
There were apologies from Councillor Foster and from County Councillor Griffiths. There were no declarations of interests.
13/144 MINUTES OF THE MEETING HELD ON 18 SEPTEMBER 2013
The minutes were agreed and signed as a correct record.
13/145 PUBLIC FORUM
Concern was expressed regarding the planning application from BT to erect a pole to deliver a line to the church office, it was felt that due this cable should be underground especially as money had been spent undergrounding many cables in the village.
A second hand pump is available from the fires service which would pump water in the case of flooding. The Clerk would be provided with more information and this would be put on the next agenda for consideration.
13/146 CLERK’S REPORT & MATTERS ARISING
a. The beck side fence had still not been repaired. NYCC Highways had apologised for the delay.
b. The stone bridge had still not been repaired. NYCC Highways had apologised for the delay.
c. The Clerk had arranged for a notice asking for volunteers to produce an emergency plan to be in the next Church newsletter.
d. The 30mph zone on Black Horse Lane had now been extended and buses were travelling slower.
e. NYCC would not remove the stones from Millers Bridge and had said that the riparian rights owners should be approached. The Clerk would ask NYCC who the landowners are.
13/147 PLANNING APPLICATIONS FOR CONSIDERATION
a. NYM/2013/0667/FL – Application in respect of construction of single storey extension at Bramble Byre, 3 Black Horse Court, Swainby for Mr Anthony Sutcliffe. No objections.
b. NYM/2013/0655/TN – Application for erection of 1 no. wooden pole opposite 74 High Street, Swainby for British Telecom / Openreach. Wish to see refused. The cable should
be underground as money had been spent undergrounding other cables in the village. Alternatively, it might be possible to run the cable from the existing pole in front of the shop, though the path is rather obstructed by trees.
Approved ……………………………………………… Chairman Date...............................
13/148 PLANNING DECISIONS & APPEALS - NYMNPA
None received.
13/149 POLICE REPORT
A written report had not been received from PC Skelton.
13/150 HANDOVER OF PLAYING FIELD
a. It was agreed that the Clerk should ask for two amendments to the draft lease relating to the ability of the Parish Council to add additional play equipment and to make the lease 20 years in length. Once this was done it would be sent to Andrew Jones, a solicitor who had kindly volunteered to look at it on a pro bono basis.
b. Councillor Wilson read out a report regarding the present state of fundraising by SPFA. They had secured £22,000 of funding so far with promises of more. A plant a tree day would be organised for December as 420 trees had been donated by the Woodland Trust. The next project would be to provide a shelter. Councillor Wilson thanked the Treasurer for his work on the VAT matters.
13/151 CHURCHYARD
It was agreed that a grant of £475 be made to Whorlton Parochial Church Council.
13/152 STANDING ORDERS
YLCA had released a set of model standing orders a few days ago so it was agreed to postpone the item until next month.
13/153 FINANCIAL MATTERS
a. A list of the payments authorised is attached.
b. A written report from the Treasurer had been circulated and it was agreed to pay J Beadle £1,000 in respect of grass cutting for the year to November 2013, a grant of £550 to Swainby Village Hall and £500 to B Kitching in respect of the cleaning of the public toliets from December 2012 to May 2013 and £500 to J Beadle in respect of cleaning the public toilets from June.
c. The report from the external auditor, previously circulated, was noted.
d. A remittance advice for the receipt of the half yearly precept of £4,700 had been received.
e. The setting up of direct debits to pay the Scottish Hydro Electric and the Information Commission were agreed.
13/154 CORRESPONDENCE
A list of correspondence since the last meeting was noted and attached.
13/155 COUNTY COUNCILLOR REPORT
County Councillor Griffiths was not present.
13/156 DISTRICT COUNCILLOR & NYMNPA REPORT
District Councillor Hugill reported that the Hambleton Sports Awards had taken place and the school had won Junior Team of the Year and Jake Brown had received an award for canoeing.
The National Park community forum had taken place and there had been a discussion about using social media and a presentation from a mobile ‘phone provider which sets up
Approved ……………………………………………… Chairman Date...............................
masts with peppercorn rents. The weather station at Carlton Point needs planning permission and would soon be removed.
13/157 PARISH COUNCILLOR REPORTS
Eleven fence posts needed replacing and allowance should be made for expenditure in the budget for next year.
13/158 MATTERS FOR INCLUSION ON FUTURE AGENDAS
Precept & Budget
Emergency Planning.
Standing Orders.
13/159 DATE & TIME OF NEXT MEETING
The next meeting will be held on Wednesday 20 November 2013 at 7.30pm. It was also agreed that there would be no meeting in December
The Meeting closed at 9.30pm.
Approved ……………………………………………… Chairman Date...............................
Payments
23/10/2013
Initial Washroom Solutions
Public Toilet supplies
£43.06
23/10/2013
PFK Littlejohn LLP
Audit fees
£120.00
23/10/2013
Nigel Knapton
Salary & Expenses
£263.67
23/10/2013
Nigel Knapton
2 x noticeboard keys
£9.00
23/10/2013
Swainby Village Hall
Grant
£550.00
23/10/2013
J Beadle
Grass cutting
£1,000.00
23/10/2013
Whorlton Parochial Church Council
Churchyard grant
£475.00
23/10/2013
B Kitching
Public toilet cleaning
£500.00
23/10/2013
J Beadle
Public toilet cleaning
£500.00
Correspondence Received
10/09/2013
Playscheme SJ Danby Ltd
Brochure
15/09/2013
Healthwatch North Yorkshire
Poster & Leaflets
15/09/2013
Whorlton Parochial Church Council
Request for donation towards churchyard upkeep
17/09/2013
Initial Washroom Solutions
Invoice
21/09/2013
Northumbrian Water
Water services bill
21/09/2013
Great North Air Ambulance
Appeal letter
21/09/2013
Hambleton District Council
Council tax reduction poster
24/09/2013
North York Moors National Park Authority
Planning application NYM/2013/0655/TN
26/09/2013
VG Energy
Community renewable project
26/09/2013
PFK Littlejohn
External audit and invoice
26/09/2013
North Yorkshire County Council
Salt bin notification
27/09/2013
Information Commissioners Office
Direct Debit
01/10/2013
Hambleton District Council
Precept Remittance Advice
03/10/2013
Ordnance Survey
PSMA questionnaire
06/10/2013
North York Moors National Park Authority
Planning application NYM/2013/0667/FL
09/10/2013
Drew Edwards
Draft Lease
13/10/2013
Hambleton District Council
Inaugural Parish Liaison Meeting
14/10/2013
North Yorkshire County Council
Household Waste Recycling