Swainby - Whorlton PC Minutes

Minutes 2013-04

WHORLTON PARISH COUNCIL

MINUTES OF A MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBYON WEDNESDAY 17 APRIL 2013 AT 7.30PM

PRESENT: Councillors: Graham Swainson (Chairman), Janice Cole (Vice Chairman), Chris Johnson, Steve Dawson.
County Councillor Caroline Seymour. District Councillor David Hugill
Clerk: Nigel Knapton
No members of the public were present.

13/52		APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS There were apologies from Councillor Wilson and the Treasurer Bill Graham. The reasons were accepted. There were no declarations of interest.
13/53		MINUTES OF THE MEETING HELD ON 20 MARCH 2013 The minutes were agreed and signed as a correct record.
13/54		PUBLIC FORUM There were no members of the public present.
13/55	a. b. c.	CLERK’S REPORT & MATTERS ARISING There had been a meeting between SPFA, the Clerk and Councillor Wilson on 9 April 2013 at 6.30pm in the village hall. Advice had been received from YLCA and it was agreed to follow the advice to enable the Council to become the sole trustee of the SPFA. A screen and projector had been booked for use by NYCC at the Parish Assembly. Councillors Cole & Johnson would set up the room at 5pm. The Clerk would produce 40 copies of papers. Coffees and teas would be served from 7pm and the meeting would start at 7.30pm. The Clerk would be attending a LEADER training day at Hutton-le-Hole on 24 April 2013.
13/56		PLANNING APPLICATIONS FOR CONSIDERATION None received.
13/57		PLANNING DECISIONS & APPEALS - HAMBLETON DC & NYMNPA None received.
13/58		POLICE REPORT PCSO Angie Preston delivered a report and a copy was given to the Clerk for circulation.
13/59		NYCC HAMBLETON AREA COMMITTEE
		The vacancies for co-opted members were noted.

13/60		THE LOCAL GOVERNMENT BOUNDARY COMMISSION The final decision of the Local Government Boundary Commission for the reorganisation of Hambleton was noted. There would be a larger one member ward joined up with Osmotherley.
13/61	a.	FINANCIAL MATTERS The attached payments were agreed.
	b. c.	The written report from the Treasurer was noted together with balances of £8,619 in the public toilet fund and £482 in the general purposes fund. It was agreed that the insurance cover for office contents at clerk’s home was not required. The rest of the insurance schedule presented was correct.
13/62		CORRESPONDENCE A list of correspondence since the last meeting was noted and attached.
13/63		COUNTY COUNCILLOR REPORT It was Councillor Seymour’s last meeting and the Parish Council thanked her for all her support over the years. She had enjoyed coming to the meetings.
13/64		DISTRICT COUNCILLOR REPORT Councillor Hugill reported that a new leader would be elected at next month’s district council AGM. £25,000 had been allocated to enable enforcement procedures at Ings Lane, Great Broughton. Council Hugill had asked the Police & Crime Commissioner about Farm Watch & Neighbourhood Watch and was providing a community fund to help these being set up. Northallerton toilets had been sold.
13/65		PARISH COUNCILLOR REPORTS The fence is down at the side of the beck. Clerk to report to NYCC Highways. Brian Kitching had resigned from cleaning the public toilets as from 31 May 2013. The Clerk would write a letter of thanks. Jem Beadle would take over the role and Mr Kitching would instruct him before leaving. Councillor Dawson would remove the brush wood at Millers Bridge.
13/66		MATTERS FOR INCLUSION ON FUTURE AGENDAS Playing Fields.
13/67		DATE & TIME OF NEXT MEETING
		The next meeting will be held on Wednesday 15 May 2013 at 8.00pm at Swainby Village
		Hall.

The Meeting closed at 8.32pm.

Payments

17/04/2013	Nigel Knapton	Salary & Expenses	£217.46
17/04/2013	HMRC	PAYE	£44.00
17/04/2013	Moneysoft	Payroll Licence	£15.00
17/04/2013	Yorkshire Local Councils Association	Subscription	£253.00
27/03/2013	Northumbrian Water	Public Toilet water supply	£97.93
17/04/2013	C & M Johnson	Toilet Rolls	£26.55

Correspondence Received

21/03/2013	Hambleton DC	National Non Domestic Rate
21/03/2013	North Yorkshire County Council	Area Committee Cancellation & Vacancies
23/03/2013	PC Catherine Skelton	Report
27/03/2013	Littlejohn LLP	Audit Pack
27/03/2013	Yorkshire Local Councils Association	Subscription
27/03/2013	Northumbrian Water	Invoice
02/04/2013	Local Government Boundary Commission	Electoral Review Recommendations
10/04/2013	Autela Payroll Services	Brochure

Minutes 2013-01

WHORLTON PARISH COUNCIL

MINUTES OF A MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBYON WEDNESDAY 16 JANUARY 2013 AT 7.30PM

PRESENT: Councillors: Graham Swainson (Chairman), Janice Cole (Vice Chairman), Chris Johnson, Paul Wilson.
District Councillor David Hugill Clerk: Nigel Knapton
No members of the public were present.

13/1		APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS There were apologies from Councillor Steve Dawson and County Councillor Caroline Seymour. There were no declarations of interest.
13/2		MINUTES OF THE MEETING HELD ON 21 NOVEMBER 2012 Minutes with some amendments were agreed and signed as a correct record.
13/3		PUBLIC FORUM There were no members of the public present.
13/4	a. b. c. d.	CLERK’S REPORT & MATTERS ARISING NYMNPA had not produced a planning application for the footbridge but the work had been undertaken anyway. The Clerk would send a letter of thanks to Simon Bassindale and the other rangers for all their help. NYCC had agreed to send an officer to the Parish Assembly in May to speak about emergency planning. Clerk to confirm this with NYCC. The work on the Miller’s Bridge Picnic Area trees had been started by the Chairman and Terry Andrews. Two birch trees had been cut down, lime and ash trees had been trimmed. An alder tree still needs to be done. Volunteering for such work would be discussed at the parish assembly. The memorial plaque on the bench had been updated by the relatives.
	e.	The damage to the stone bridge by a white vehicle had been cordoned off by NYCC Highways. It was not known when the repairs would be done.
13/5		PLANNING APPLICATIONS FOR CONSIDERATION No planning applications had been received.
13/6		PLANNING DECISIONS & APPEALS - HAMBLETON DC & NYMNPA No planning decisions had been received.
13/7		POLICE REPORT
		A report from PC Catherine Skelton had been circulated.

13/8		AREA FORUMS The suspension of the Hambleton DC Area Forums was noted.
13/9		ROAD CLOSURES The two road closures on Back Lane were noted. Both of these were to undertake work after the landslide.
13/10		TREE FELLING & PLANTING There was no comments on the proposed works at Snilesworth Trust as the grid reference was not in the parish.
13/11		FUNDING FOR COMMUNITY PROJECTS Details of new funding for small community projects from Hambleton DC was noted and passed to SPFA.
13/12	a.	FINANCIAL MATTERS The attached payments were agreed.
	b. c.	The report from the Treasurer, previously circulated, was noted. It was agreed the Clerk arrange for the electricity and water accounts for the public toilets to be paid by direct debit.
13/13		CORRESPONDENCE A list of correspondence since the last meeting was noted and attached.
13/14		COUNTY COUNCILLOR REPORT Councillor Seymour was not present.
13/15		DISTRICT COUNCILLOR REPORT There was no report from Councillor Hugill as he had to leave to attend another meeting.
13/16		PARISH COUNCILLOR REPORTS SPFA had met last night and the pub had agreed to lease the 30m strip for another 15 years. Trustees were worried about their personal liability and were going to approach their insurers for more information. They hadn’t been successful in their bid for £27,000 of leader funding and would now apply for smaller grants and do the work in stages. Some Trustees wish to retire and it was agreed that the Clerk approach YLCA to ask their advice as to how the Parish Council may become involved. Councillor Wilson would provide the Clerk with all the documents he has.
13/17		MATTERS FOR INCLUSION ON FUTURE AGENDAS Playing Fields.
13/18		DATE & TIME OF NEXT MEETING
		The next meeting will be held on Wednesday 20 February 2013 at 7.30pm at Swainby
		Village Hall.

The Meeting closed at 8.35pm.

Payments

16/01/2013	Northumbrian Water	Water Charges	£98.36
16/01/2013	Triode Ltd	Paper	£5.26
16/01/2013	Nigel Knapton	Salary & Expenes - Dec & Jan	£412.42
16/01/2013	HMRC	PAYE	£88.00
16/01/2013	Swainby Village Hall	Donation for use of room	£550.00
16/01/2013	Swainby Playing Fields Association	Donation	£200.00

Correspondence Received

14/11/2012	Staples	Paper
22/11/2012	NYCC Emergency Planning	Parish Assembly
22/11/2012	Hambleton DC	Community Projects
22/11/2012	NYCC Highways	Stone Bridge damage
22/11/2012	Local Government Boundary Commission	Electoral Review of Hambleton
26/11/2012	SLCC	Membership
26/11/2012	Glasdon Maufacturing Ltd	Leaflet
29/11/2012	NYMNPA	Tree felling permission
30/11/2012	NYCC Highways	Temporary road closure
30/11/2012	NYCC Highways	Road closure for up to 18 months
03/12/2012	NYMNPA	Forestry Commissioner's Register
12/12/2012	Northumbrian Water	Water Charges
16/12/2012	NYMNPA	Western Area Parish Forum
16/12/2012	Hambleton DC	Meetings of the Area Forums
19/12/2012	NYMNPA	Park Management Plan
20/12/2012	Hambleton DC	Changes to Council Tax Base
22/12/2012	Hambleton DC	Update
22/12/2012	Rural Action Yorkshire	Keeping warm

Minutes 2012-11

WHORLTON PARISH COUNCIL

MINUTES OF A MEETING HELD AT THE VILLAGE STORE, SWAINBYON WEDNESDAY 21 NOVEMBER 2012 AT 7.30PM

PRESENT: Councillors: Graham Swainson (Chairman), Janice Cole (Vice Chairman), Chris Johnson, Steve Dawson.
County Councillor Caroline Seymour Clerk: Nigel Knapton
No members of the public was present.

12/113 APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

There were apologies from District Councillor David Hugill, Cllr Paul Wilson, Bill Graham and PC Catherine Skelton. These were accepted together with the reasons. There were no declarations of interest.

12/114 MINUTES OF THE MEETING HELD ON 17 OCTOBER 2012

Minutes with some amendments were agreed and signed as a correct record.

12/115 CLERK’S REPORT & MATTERS ARISING

A site meeting had taken place with NYMNPA and NYCC and the wooden foot bridge has been removed. Before it is heightened and reinstalled planning permission from NYMNPA is required and the Parish Council would submit these with plans drawn up by NYMNPA. There would be no charge for this submission to the Parish Council.
NYCC have sent the matter of the closure of the road from Harfa House to Scugdale Road to their solicitors.
NYMNPA confirmed that they would pay 50% of the running costs of the public toilets.
The emergency planning poster had resulted in two responses from Mr Swales and Mr Hogg offering assistance and equipment but were unable to help with the production of the plan. It was agreed that this would be a topic for the Parish Assembly in May. The Clerk would arrange for an officer from NYCC to speak.
NYCC had noted the request to move the 30mph zone in Black Horse Lane and hoped to do this from the area budget.
It was agreed that the two birch trees be cut down at Millers Bridge picnic area and the other trees encroaching cut back. Clerk to contact NYMNPA to obtain relevant permissions.

12/116 PUBLIC FORUM

There were no members of the public present.

12/117 PLANNING APPLICATIONS FOR CONSIDERATION

a. NYM/2012/0444/FL – Application for construction of a single storey extension to rear following demolition of existing conservatory, replacement porch to front elevation together with extension to garage at 18 Claver Close, Swainby for Mr Mark Gaskin – Information purposes only.

12/118 PLANNING DECISIONS & APPEALS - HAMBLETON DC & NYMNPA

a. 12/01649/FUL – Extension to existing agricultural storage building to form agricultural store and housing of livestock at Wellington Farm, Ingleby Arncliffe for Mr A Dickens. Granted.

12/119 MEMORIAL BENCH

A request had been received from John Shute to replace the plaque on the memorial bench to his father with one to both his mother and father. This was agreed.

12/120 NEW COMMUNITY GRANT

The information on the New Community Grant from NYMNPA was noted.

12/121 BUDGET & PRECEPT

The budget for 2013/14 prepared by the Treasurer was adopted and the precept set accordingly at £9,400 for 2013/14.

12/122 FINANCIAL MATTERS

The attached payments were agreed.
The report from the Treasurer was noted.

12/123 CORRESPONDENCE

A list of correspondence since the last meeting was noted and attached. A report had been received from PC Skelton and had been circulated.

12/124 COUNTY COUNCILLOR REPORT

Councillor Seymour reported that broadband of at least 2 megabit would be provided to all households by the end of 2014 and fast broadband of 25 megabit to 90% of households. This was to be delivered by a contact by BT. It would be known by the end of December if Swainby would get the fast broadband service.

The funding to NYCC Highways which had ceased in the summer had now been started again so some road repairs were taking place.

12/125 DISTRICT COUNCILLOR REPORT

Councillor Hugill was not present.

12/126 PARISH COUNCILLOR REPORTS

Councillor Cole had attended the Western Area Forum and the matter of brown tourism signs was discussed. This would be on the next forum agenda. Lord Stones Café and the problem of verge side parking was also discussed. There was a presentation by Lionel Spencer from the Department of Communities, Media and Sport regarding mobile ‘phone coverage. The Localism was not discussed as it was too large a topic. The NYMNPA management plan had been published and comments were welcomed. The Forestry Commission spoke about the ash tree disease which will hit the area in Spring. They are hoping to save the old trees to propagate from. Defra have put out new information. The forum is to have a one off meeting regarding the use of social media in order to raise awareness of the forum.

A letter had been received John Nelson expressing his wish to open a cycle hire and repair shop at the former garage. His proposals were noted.

12/127 MATTERS FOR INCLUSION ON FUTURE AGENDAS

None.

12/128 DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 16 January 2013 at 7.30pm at Swainby Village Hall.

The Meeting closed at 9.15pm.

Payments

21/11/2012	R Tate	Mole Clearance	£84.00
21/11/2012	Nigel Knapton	Salary & Expenses	£227.46
21/11/2012	Triode Energy Ltd	Stamps, files, binders, date stamper	£75.59
21/11/2012	HMRC	PAYE	£44.00
21/11/2012	Simon Welby	Tree clearance at the Beck	£1,800.00
21/11/2012	Mr Beadle	Grass cutting	£1,000.00
21/11/2012	Mr Kitchen	Cleaning & Maintenance of toilets	£1,000.00

Correspondence Received

18/10/2012	NYMNPA	Planning information NYM/2012/0444/FL
21/10/2012	NYMNPA	Secretary of State Member Vacancy
25/10/2012	R Tate	Mole Clearance
27/10/2012	Great Northern Air Ambulance	Fundraising
30/10/2012	NYMNPA	Blocked road and 30mph sign
31/10/2012	Clerks & Councils Direct	Magazine
01/11/2012	Hambleton DC	Planning decision 12/01649/FUL
01/11/2012	NYMNPA	Design Guide Supplementary Document
02/11/2012	J C Decaux	Automated Public Conveniences
02/11/2012	Hambleton DC	Update
02/11/2012	NYMNPA	New Community Grant
04/11/2012	John Shute	Bench plaque
06/11/2012	NYCC Highways	Damaged Bridge
09/11/2012	NYMNPA	Moors Messenger

Minutes 2012-10

WHORLTON PARISH COUNCIL

MINUTES OF A MEETING HELD AT THE VILLAGE HALL, SWAINBYON WEDNESDAY 17 OCTOBER 2012 AT 7.30PM

PRESENT: Councillors: Graham Swainson (Chairman), Janice Cole (Vice Chairman), Chris Johnson.
District Councillor David Hugill
Clerk: Nigel Knapton
Treasurer: Bill Graham

1 member of the public was present.

12/96		APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS There were apologies from District Councillor Caroline Seymour, Cllr Paul Wilson, Cllr Steve Dawson and PC Catherine Skelton. These were accepted together with the reasons. There were no declarations of interest.
12/97		MINUTES OF THE MEETING HELD ON 19 SEPTEMBER 2012 Minutes with some amendments were agreed and signed as a correct record.
12/98	a. b. c. d. e.	CLERK’S REPORT & MATTERS ARISING It was agreed that works to the Millers Bridge picnic area be considered again in the Winter. The Clerk had replied to the resident regarding the Heathwaite litter bin and this had now been moved. NYCC Highways would contact residents regarding parking over the white line on Main Street. A site meeting had taken place with NYMNPA and a scheme to raise the bridge had been discussed. Agreement was now needed from NYCC Highways and a response from them was awaited. The bridge would be raised at the expense of NYMNPA. The soap for the public toilet had been delivered.
	f. g.	Three quotes had been received for the beck side tree works. It was agreed to accept the quote of £1,800 from Simon Welby. Councillor Johnson would ask him to undertake the works. The letters of thanks regarding assistance for the flooding would be hand delivered.
	h. i.	The Clerk had reported the closure of the road between Harfa House and Scugdale Road. The matter had been sent to NYCC legal department. It was agreed the Clerk write regarding the state of the bridge on the road, the matter of a bull being placed in the field and to ascertain a timetable for action to be taken against the landowner. Hambleton DC had sent a request for the 2013/14 precept figure.
12/99		PLANNING APPLICATIONS FOR CONSIDERATION
		There were no planning applications received.

12/100 PLANNING DECISIONS & APPEALS - HAMBLETON DC & NYMNPA

There were no planning decisions received.

12/101 PLAYING FIELDS FUNDING

It was agreed that as the SPFA had not asked the Parish Council to undertake a specific course of action that this item be deferred until such time as they do.

12/102 VOLUNTEERS

It was agreed an invoice from the contractor would be required regarding grass cutting and other works undertaken before any payment could be made. It was also agreed that the Clerk contact Richard Gunton from NYMNPA to ascertain the conditions of 50% funding regarding the running costs of the public toilet.

12/103 COMMUNITY FACILITIES SURVEY

The NYMNPA Community Facilities Survey was completed and would be forwarded by the Clerk.

12/104 LEADER FUNDING

It was agreed that Councillor Johnson would contact the history group to ascertain the status of the information sign that had been suggested 18 months ago and see whether it could be delivered under this additional SSE funding.

12/105 EMERGENCY PLAN

It was agreed that the Clerk circulate the example emergency plan from NYCC and put up a poster asking for those interested in producing a plan to attend the next meeting.

12/106 FINANCIAL MATTERS

The report from the Treasurer was noted.
The attached payments were agreed.

12/107 CORRESPONDENCE

A list of correspondence since the last meeting was noted and attached. A report had been received from PC Skelton and had been circulated.

12/108 COUNTY COUNCILLOR REPORT

Councillor Seymour was not present.

12/109 DISTRICT COUNCILLOR REPORT

Councillor Hugill that Hambleton DC had produced a Traveller Housing Needs Study and this stated that sites would be within one mile of Market Towns and Service Villages.

There were matched funding grants available from Stockesley Villages Redevelopment Fund. This was for play areas etc. to facilitate health & wellbeing and equality of access.

A link will be sent to the Broadband Survey.

A planning training day with NYMNPA had visited St Aidens Church in Carlton where an extension looking like a shipping container had been allowed on appeal.

12/110 PARISH COUNCILLOR REPORTS

It was agreed that a public forum item be put on future agendas.

The 30mph sign on Black Horse Lane needed to be moved to include the affordable housing. The Clerk would write to NYCC Highways.

12/111 MATTERS FOR INCLUSION ON FUTURE AGENDAS

Draft budget.

12/112 DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 21 November 2012 at 7.30pm at Swainby Village Hall.

The Meeting closed at 9.52pm.

Payments

19/09/2012	Mazars	Audit Fee	£162.00
16/10/2012	J Beadle	Petrol	£6.84
16/10/2012	Northumbrian Water	Public Toilets Water	£96.23
16/10/2012	Scottish Hydro	Public Toilets Electricity	£88.66
16/10/2012	Hambleton DC	Public Toilets Sanitary Services	£44.46
16/10/2012	Safechem	Public Toilets Soap	£10.58
16/10/2012	Nigel Knapton	Clerk's Salary & Expenses	£212.46
16/10/2012	HMRC	PAYE	£176.00

Correspondence Received

11/09/2012	NYMNPA	Planning application receipt
21/09/2012	Scottish Hydro Electric	Electricity Bill
22/09/2012	Councillor Hugill
25/09/2012	Hambleton District Council	Half year precept
02/10/2012	Member of Public	Garbutt Lane mud
04/10/2012	Councillor Seymour	Millers Bridge
05/10/2012	Councillor Seymour	High Street parking
05/10/2012	NYCC Highways	Blocked Lane, Scugdale
06/10/2012	Hambleton District Council	Police & Crime Commissioner Election
06/10/2012	NYCC Highways	Salt bin refill
06/10/2012	NYMNPA	Community Facilities Survey
09/10/2012	NYMNPA	Planning meeting notification
09/10/2012	NYMNPA	Westren Area Parish Forum
10/10/2012	Hambleton District Council	Sanitary provision invoice

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