Whorlton PC Minutes

WHORLTON PARISH COUNCIL

MINUTES OF A MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 18 MARCH 2015 AT 7.30PM

PRESENT:                 Councillors: Dolly Hannon (Chairman), Simon Foster, Paul Wilson, Alistair Wright, Sonia Hawthorne.

ALSO PRESENT       Nigel Knapton (Clerk)
District Councillor David Hugill
County Councillor Bryn Griffiths
Bill Graham (Treasurer)
No members of the public were present.

15/41            APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

There were no apologies. There were no declarations of interests.

15/42            TO AGREE MINUTES OF THE MEETINGS HELD ON 18 FEBRUARY 2015

These were agreed and signed by the Chairman as a true record.

15/43            PUBLIC FORUM

No members of the public were present.

15/44            MATTERS ARISING FROM THE MINUTES

1. The next newsletter had been printed and copies were distributed for delivery.
2. A speed concern form had been submitted to the Community Safety Partnership. NYCC Highways had still not responded and Cllr Griffiths would follow this up with Jane Charlton.
3. The verge damage in Garbutt Lane & Heather Close was now not taking place, this would be monitored in the future.

15/45            CLERK’S REPORT

1. The Chairman had done a walk of the village with Carol Cook and identified assets thought to belong to the Parish Council. These had been identified on a map.
2. It had been confirmed that a presentation regarding the emergency plan would take place at the Parish Assembly. Also the Headteacher of the school would give a presentation.
3. The Clerk distributed election packs to members. Further packs could be obtained direct from Hambleton DC.
4. The provisions of the Commons Act 2006 and the subsequent consultation were noted.

15/46            PLANNING APPLICATIONS FOR CONSIDERATION

1. NYM/2015/108/FL – Application in respect of variation of condition 1 of planning approval NYM/2014/0418/FL to allow a further 12 months to complete the works to the stoned hard standing at The Barn, Whorlton, Swainby for Mr Howard Tribick. The Council objects to this application and wish to see it refused. The applicant should carry out the works immediately.

15/47            PLANNING DECISIONS & APPEALS

None received.

15/48            FENCING

The removal of the bird mouth fencing along the beck side where it was not in use for safety purposes or to prevent cars from encroaching was considered, the removed fencing would be used to repair the remaining. This would be subject to the agreement of the insurers. Cllr Wilson would obtain quotations for the repair works and a decision would be made when all the information was received.

15/49            NYMNPA PARISH COUNCIL APPOINTMENTS

The election timetable for the appointments was noted

15/50            BECK SIDE

Permission to undertake works on the beck side to prevent further erosion of a garden was considered. It was not clear as to whether the Council was the legal owner of the beck side and could give such permission. Evidence regarding correspondence with the fishing club in the 1960s and a byelaw from 2000 would be submitted to YLCA for their advice.

15/51            POLICE REPORT

The monthly police report had not been received and the police were not present.

15/52            PLAYING FIELDS

There was nothing to report this month.

15/53            FINANCIAL MATTERS

1. The attached payments were agreed
2. The Treasurer gave the balances and spoke about the most recent VAT claim.

15/54            CORRESPONDENCE

A list of correspondence is attached.

15/55            COUNTY COUNCILLOR REPORT

Councillor Griffiths had nothing to report.

15/56            DISTRICT COUNCILLOR REPORT

Councillor Hugill reported that the new recycling collection contract would enable all plastics and tins to be comingled in a new black bin with blue lid. Provision would be made for those unable to accommodate a new bin. Glass would be collected in the blue boxes.

The Community Awards would take place tomorrow night at 7pm.

15/57            PARISH COUNCILLOR REPORTS

15/58            MATTERS FOR REPORTING & FOR INCLUSION ON NEXT AGENDA

Playing fields

Bird mouth fencing.

15/59            DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 15 April 2015 at 7.30pm The Annual Parish Assembly would be on Wednesday 15 April 2015 at 7pm.

The meeting closed at 9.25pm.

Payments

Correspondence

WHORLTON PARISH COUNCIL

MINUTES OF THE ANNUAL MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 20 MAY 2015 AT 7.30PM

PRESENT:                 Councillors: Dolly Hannon (Chairman), Simon Foster, Paul Wilson, Alistair Wright.

ALSO PRESENT       Joy Richardson (Clerk)
District Councillor David Hugill
Bill Graham (Treasurer)
No members of the public were present.

15/60   ELECTION OF CHAIRMAN

            Dolly Hannon was proposed by Simon Foster and seconded by Paul Wilson.

15/61   TO RECEIVE THE CHAIRMANS DECLARATION OF ACCEPTANCE OF OFFICE.

15/62   ELECTION OF VICE CHAIRMAN

            Simon Foster was proposed by Dolly Hannon and seconded by Alistair Wright.

15/63   APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

There were no apologies. There were no declarations of interests.

            15/64   CO-OPTION

There had been no enquiries from advertising of the vacancy for 1 Parish Councillor. Cllr Hannon and Cllr Foster know of several parishioners who have registered an interest previously and will discuss the vacancy with them.

15/65   TO AGREE MINUTES OF THE MEETINGS HELD ON 18 MARCH 2015

These were agreed and signed by the Chairman as a true record.

15/66   PUBLIC FORUM

No members of the public were present.

15/67   MATTERS ARISING FROM THE MINUTES

15/68   CLERK’S REPORT

1. Clerks Contract of Employment circulated, agreed and signed by The Chairman.
2. 2.Election payment of £100 to be paid in full by the end of August.
3. Hambleton Parish Liaison Meeting, invitation for 2 representatives. Cllrs unable to attend. Clerk will be attending and will report at the next meeting.
4. Toilets – Jem has requested another sanitary bin be placed in 2^nd cubicle.

Clerk confirmed cost with Initial. £23.50 per year. Parish Council agreed that Clerk should place an order for this extra bin.

1. Dog Bin Shepherds Hill. A communication misunderstanding meant that this box would not be replaced by HDC. The cost of a new bin is £372.18. Cllr Foster will check how many Dog Bins are currently in the village as it may be possible to re-site bins rather than purchase a new one.

15/69         SPEEDING CONCERNS – SWAINBY HIGH STREET.   

Data logger information noted. Children’s playing sign requested for Entrance to playing field. Clerk to chase.

15/70         PARISH COUNCIL INSURANCE POLICY

Increase in this year’s policy due to Playing Field equipment added and Jem as an employee. Present premium £757. Cllr Foster feels this is an acceptable figure. Policy accepted. Cheque written for payment at the end of meeting. Clerk to hold payment until part payment received from SPFA.

15/71         PLANNING APPLICATIONS FOR CONSIDERATION

                       None.

15/72         PLANNING DECISIONS & APPEALS

None received.

     15/73         BECK SIDE

            Mr & Mrs Atkins would like to undertake work to prevent further erosion of their garden at the

            Beck side. Whorlton Parish Council accept ownership of the Beck side and will write to Mr

            & Mrs Atkins to grant them access to pursue the works. The Parish Council would like to see

            a scheme of proposed work prior to this commencing. Clerk/Chairman to send a letter.

15/74   DEFIBRILLATOR

Clerk to investigate if there are any free defibrillators available. **

15/75   PLAYING FIELDS

To elect the SPFA committee:

Chairman:- Mick Hannon proposed by Simon Foster, seconded by Paul Wilson.

Secretary:- Simon Foster proposed by Paul Wilson, seconded by Alistair Wright.

Treasurer:- Phil Donnelly proposed by Simon Foster, seconded by Paul Wilson.

Committee members:- Shaun Mason & Chris Beadle.

Report from last SPFA meeting on 26^th March 2015.

• Repair work to entrance carried out with volunteers.
• Entrance Way sign now complete.
• Now have second Goal posts.
• Funding applications being made for wooden shelter/bike rack/bin.
• BMX Track maintenance work completed.
• Coming events: Bike Ride & Barbecue 13^th June, Sports day & Garden Party 11^th July.

Need to appoint someone to carry out weekly inspection of Play Area. ROSPA Course available. Cllr Foster will discuss this at the next SPFA meeting and report back to the Parish Council.

15/76   BIRD MOUTH FENCING

Cllr Hannon had put together a Statement regarding options available to take matters forward. Statement circulated. Open discussion followed. Option B: agreed.

15/77   POLICE REPORT

            Report received from PC 1837 Lindsay Kyle. Read out by Clerk.

15/78   FINANCIAL MATTERS

            Parish Council Meetings.

            taken place when Treasurer returns from holiday 6^th July 2015.

15/79   CORRESPONDENCE

A list of correspondence was circulated. Councillor Hannon had received an anonymous

letter requesting signs be put up asking visitors to the village to park considerately. Unable to take this matter further due to anonymity of writer.

15/80   COUNTY COUNCILLOR REPORT

Councillor Griffiths not present.

15/81   DISTRICT COUNCILLOR REPORT

Councillor Hugill reported that it was good to be re-elected. The turnout had been 73%. Cllr Hugill now has 8 Parish Councils and there are 28 members instead of 44.

The AGM is next Tuesday 26^th May.

There will be a change in the handling of Planning Applications. Officers will be able to make decisions in some cases and there will be a need to be aware that nothing is slipping through the net.

To save money Councillors will be going paperless.

Bullamore has a Wind Farm proposal.

Cllr Hannon asked about the chance of a free Defibrillator and Cllr Hugill stated John Darley was the right person to speak to at NHS Hambleton, Richmondshire & Whitby. Clerk to

Contact Mr Darley. **

15/82   MATTERS FOR REPORTING & FOR INCLUSION ON NEXT AGENDA

Playing fields

Bird mouth fencing.

Dog Waste Bin.

Co-option.

Emergency Plan.

15/83   DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 17^th June 2015 at 7.30pm.

The meeting closed at 9.14pm.

This

WHORLTON PARISH COUNCIL

MINUTES OF THE MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 17 JUNE 2015 AT 7.30PM

PRESENT:                 Councillors: Dolly Hannon (Chairman), Simon Foster, Paul Wilson, Alistair Wright.

ALSO PRESENT       Joy Richardson (Clerk)
District Councillor David Hugill

No members of the public were present.

15/84   APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

There were no apologies. Councillor Foster declared an interest in item 15/91 a.

and withdrew from discussions during this item of the agenda.

15/85   TO AGREE MINUTES OF THE MEETINGS HELD ON 20 MAY 2015

These were agreed and signed by the Chairman as a true record.

15/86   PUBLIC FORUM

No members of the public were present.

15/87   MATTERS ARISING FROM THE MINUTES

15/88   CLERK’S REPORT

1. Parish Council received employers update from the Pension Regulator
2. b.YLCA recommendation to adopt policy for effective management of recording at Parish Council Meetings. Policy Adopted. Clerk to notify the public of their right to

record Parish Council Meetings with a note on all future agenda’s.

15/89   CO-OPTION

There has been no firm interest from any parties wishing to be co-opted onto the Parish Council. Councillor Hannon states one gentleman may be interested, he is though away at this time. Clerk to enquire of the electoral and licensing manager for HDC if more time can be allowed for the co-option and the possibility of Whorlton Parish Council continuing with only 4 Councillors.   

15/90   PARISH COUNCIL WEBSITE

www.swainby.org has been offline for some time. Councillor Foster will speak to Simon Gibbon who maintains the site.   Councillor Wilson will speak with his website providers regarding costs and establishing a new website for the Parish Council.

            15/91   PLANNING APPLICATIONS FOR CONSIDERATION  

1. 15/01072/FUL Change of use of part of the site to self-storage facility, remainder of site to remain as general storage for building company. Mr J Swales. No objections.
2. NYM/2015/0362/FL Conversion of and extension to buildings to form 1 no, local needs letting dwelling with associated access and landscaping works at Mill Farm, Scugdale Road, Swainby. Mr S Cash. No objections.

15/92   PLANNING DECISIONS & APPEALS

None received.

            15/93BECK SIDE

An update had been circulated by Councillor Hannon. Mr & Mrs Atkins had replied to the letter sent out by the Clerk. The confirmed work on the beck side would begin on 6^th July, would last for 2 to 3 weeks and there would be no disruption to traffic.

Councillor Hannon will ask Mr & Mrs Atkins for an outline of the work to be carried out.

15/94   OVERGROWN TREES BECK SIDE/HIGH STREET

Councillor Foster reported that the cutting back of these trees had already taken place and thanks should be made to Bill Hogg who had carried out this work. It was agreed that a vote of thanks should be recorded to Mr Hogg.

15/95   BIRD MOUTH FENCING

An email had been sent to Amy Ellis of Area2 to suggest a site meeting was necessary to progress matters. Councillor Hannon is still waiting for a response and will chase this when she returns from holiday on 24^th June. It was agreed no work would commence on the fencing until further information was available from Amy Ellis.

15/96   DOG WASTE BIN

Councillor Foster reported that there are several bins at one end of the village and he will investigate the possibility of moving one of these to replace the stolen bin at Shepherds Hill.

15/97   DEFIBRILLATOR

No free defibrillators are available at this time and it was agreed that via the Newsletter residents would be asked if they would like to contribute to the purchase of a defibrillator. Cost of a new defibrillator is £1600.

15/98   PLAYING FIELDS

1. Proposal for Children’s Playing signs from NYCC was discussed. It was agreed to accept the proposal and the positioning of the signs. Clerk to advise Area2.

1. b.Copy of latest minutes received and attached. Councillor Foster gave an update of the accounts. Current balance noted. Councillor Foster asked if accounts reports could be quarterly.

Councillor Wilson reported on a successful Bike Ride of some 30 people and 70 attending the Barbecue which raised a net profit of £260.72.

Sonia Hawthorne will continue with the weekly safety inspection.

Councillor Wilson will ask Sonia if she would like to attend a half day H&S course for inspecting Play parks.

1. Councillor Foster requested Clerk investigate the possibility of a Byelaw being approved to stop dogs and campers being allowed onto the Playing Fields.

15/99   NEWSLETTER

The draft copy of the newsletter was discussed. In relation to the item regarding the fencing, it was agreed to add ‘maintaining and/or removal’. The profile for this edition will be Councillor Foster.

15/100POLICE REPORT

            None received at time of the meeting.

15/101EMERGENCY PLAN

Paul Wilson to approach Stuart Kerr to ascertain if he would lead this team. Jim young has volunteered to join the team.

15/102FINANCIAL MATTERS

15/103CORRESPONDENCE

A list of correspondence was circulated.

15/104COUNTY COUNCILLOR REPORT

No County Councillor Present.

15/105DISTRICT COUNCILLOR REPORT

Councillor Hugill reported that HDC now have the key to the Prison.

The HDC community grant ‘Making a difference’ of £25,000 was awarded to 3 applications from the Stokesley Regeneration group which has helped drive matters forward. The parish liaison meeting was successful with many Parish Councillors representing their districts.

A talk on the waste strategy took place and Mr Darley spoke of the defibrillators. Well worth

going to. National Parks:- nothing to report. On 18^th June 2015 the Pott Ash committee report will be live on the website.

Sheepwash hold meetings ‘Problem Solvers Group’ regularly and it would be beneficial for the Parish Council to have a representative there. Next meeting 17^th September 2015.

A complaint had been received regarding stiles in Swainby not being dog-friendly. Councillor Hugill will look into the possibility of the NYMNP Community Grant being applied for to be used for this issue.

15/106MATTERS FOR REPORTING & FOR INCLUSION ON NEXT AGENDA

Website, Dog Waste Bin, Children Playing Signs, Byelaws for Playing Field, Emergency Plan, Co-option, Bird Mouth Fencing.

15/107DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 15^th July 2015 at 7.30pm.

The meeting closed at 9.05pm