Whorlton PC Minutes

Minutes 2016-0420

WHORLTON PARISH COUNCIL

MINUTES OF THE MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 20th APRIL 2016 AT 7.30PM

PRESENT: Councillor's: Dolly Hannon (Chairman), Alistair Wright, Steve Brisley.

ALSO PRESENT: Joy Richardson (Clerk)

11 Members of the Public

16/76. APOLOGIES FOR ABSENCE & DECLARATIONS OF INTEREST
Cllr. Wilson & County Councillor Griffiths had sent their apologies.

16/77 RESOLUTION
“In view of the confidential nature of Item 7 Co-option, to consider a resolution to
exclude the press and public from the meeting in accordance with the Public
Bodies (Admission to Meetings) Act 1960, s1 during Item 7.” Proposed by Cllr. Hannon

16/78a TO AGREE MINUTES OF THE MEETING HELD ON 16th MARCH 2016
2 Councillors wanted the Clerk to remove Item 16/57 d). Clerk advised Council she is including this item in the minutes to protect her position as Clerk/Responsible Financial Officer.
Council did not agree to sign the minutes.

16/78b TO AGREE MINUTES OF THE EXTRAORDINARY MEETING HELD ON 31ST MARCH 2016
The minutes were agreed and signed as a correct record.

16/79. PUBLIC FORUM
No matters raised by the public.

16/80. MATTERS ARISING FROM THE MINUTES
None.

16/81. CLERKS REPORT
a) Cllr. Wright & Brisley booked to attend NYMNPA Planning Training on 26th April. Noted.
b) Clerk reminded Council of her holiday dates 29th April to 6th May 2016. Noted.
c) Interest registered for Co-option by Brian Marshall. Noted.
d) Interest registered for Co-option by Stephen Muir. Noted.
e) Working Party of Volunteers for village work to be carried out on 23rd April. Cllr. Hannon confirmed volunteers would be covered by the NYMNPA Risk Assessment and Insurance Cover.
f) Mr Shute's request for his parent's memorial seat to be painted/his offer to pay for the paint was Noted.
g) Details given of the NYMNPA Community Grant & Distinctiveness Grant. Noted.
h) Councillors advised of Attendance Records kept by the Clerk and request to notify Clerk of any expected
absences. Noted.

Signed:………………………………………………………………. Date:………………………………………………..

16/82. CO-OPTION
a) Howard Tribick had withdrawn his interest.
Candidates for Co-option:
Brian Marshall - Electoral no: 76
Stephen Muir - Electoral no: 20
Both candidate's outlines had been circulated to Full Council.
b & c) 1 vote for Brian Marshall, 2 votes for Stephen Muir. Stephen Muir was Co-opted as a Parish Councillor
for Whorlton.
d) Stephen Muir signed his Declaration of Acceptance of Office.
e) Stephen Muir received his Register of Interests form.

16/83. VILLAGE SHOP
Cllr. Hannon reported as follows:
Questionnaire distributed to 250 homes of which 57 replies had been returned. 30 would join a team of volunteers and 36 said yes to investing financially.
Discussion took place regarding the Change of use planning application to be considered by the Planning Committee meeting on 21.04.16
RESOLVED: Parish Council to send an email to Mrs. Hilary Saunders, Planning Team Leader to request a further deferment.

16/84. PLANNING APPLICATIONS RECEIVED AND CIRCULATED
NYM/2016/0232/FL Application in respect of alterations and construction of replacement single storey rear extension with decking and detached single garage at 12 Black Horse Lane,
Swainby. (Circulated 11/04/16) SUPPORT.

16/85. PLANNING APPLICATION DECISIONS & APPEALS
NYM/2016/0055/FL construction of two storey extension following demolition of existing utility/stores at Holgate House, 130 High Street, Swainby. WITHDRAWN (Circulated 05.04.2016) Noted.

Planning Committee Meeting for application NYM/2015/0893/CU to be held on Thursday 21st April 2016. Noted.

16/86. PARISH COUNCIL INSURANCE RENEWAL
Full details of Hiscox quotation had been circulated. Details of renewal costs of current Insurance policy had been circulated. Details of the £60 charge to end current 3 year agreement had been circulated.
Cllr. Wright proposed to accept the Hiscox quotation. Seconded by Cllr. Brisley.
RESOLVED: To cancel current agreement and accept the Hiscox quotation.

16/87. TREES OVERGROWN
Cllr. Hannon reported this matter within the Parish Assembly: - Asset management register Owners of land with trees are responsible for them. Public safety liability - particularly along river bank where people sit and children play. Ours are at age requiring regular monitoring for risk, NYMNP ranger helping us set up a monitor and record system to demonstrate we are meeting obligations: twice yearly survey.

16/88. EMERGENCY PLAN
Cllr. Hannon reported: - only the Matrix to be completed. Volunteers asked for from the members of the Public, who responded and the chart was completed with names/contact numbers.

Signed:…………………………………………………………….. Date:…………………………………………..

16/89. DEFIBRILLATOR
Cllr. Hannon reported this matter within the Parish Assembly: - Defibrillator finally arrived, discussing installation with Village Hall committee. Condition that we hold training session for residents to know how to use it – thanks to Cllr Griffiths for grant to cover the cost of bringing in Ambulance Service for this APPEAL – evening training session when advertised in next couple months

16/90. PARISH COUNCIL RISK ASSESSMENT
Cllr. Wilson had now finalised the Beck & Playing Field Sections. Cllr. Hannon requested two changes be made to the Playing Field Section. As Cllr. Wilson was not present, review of the Risk Assessment to be put onto the agenda for the May meeting.

16/91 PLAYING FIELDS
SPFA had sent Full Council a copy of the notes from their April meeting and a financial report.

16/92. FINANCIAL MATTERS
a) To adopt the Receipts/Payments Account Balance Sheet as at year end 31March 2016.
(Circulated with agenda)
SIGNED/ADOPTED

b) To receive the Bank Reconciliation as at 31 March 2016. (Circulated with agenda) Noted.

c) To receive the Budget v's Actuals as at year end 31st March 2016 (Circulated with agenda) Noted.

d) To record opening reserves as at 1st April 2016:
Parish Council £5134.73
These reserves include the grants for Defibrillator training and the website of £1425.16

Toilets £6015.23 Noted.

e) To record the Notice of Public Rights & Publication of Unaudited Annual Return for the year end 31 March 2016 dates for the right to inspect and have copies of the accounts would be Monday 6th June
to Friday 15th July 2016. Noted.

f) To record Breakdown of VAT Reclaim - SPFA £ 6.90
Toilets £ 15.82
Parish C. £148.08 Noted.

g) Payments to be agreed: SPFA VAT £ 6.90
Clerks Salary Wks 1 to 4 £281.00
Office Exp. £ 21.81 Payments agreed.
h) To record Pensions Regulator Information has been updated in line with workplace pension law. Noted.

16/93. PARISH COUNCIL MEETINGS
RESOLVED: To continue with monthly meetings for the present time.

Signed:……………………………………………………….. Date:……………………………………………….
16/94. WEBSITE GRANT APPLICATION
Cllr. Wilson not present. Clerk confirmed funds are now in the Parish Council Community Account.

16/95. CORRESPONDENCE
Hambleton DC Election Notices for the Police & Crime Commissioner. (Handed to Swainby PC 31.03.16)
Hambleton DC Business Awards 2016.
NYMNPA Article 4 Directions in the North York Moors National Park Authority.
NYMNPA Planning Committee Meeting notification for NYM/2015/0893/CU (Circulated 12.04.16)

16/96. COUNTY COUNCILLOR REPORT
No County Councillor present.

16/97. DISTRICT COUNCILLOR REPORT
No District Councillor present.

16/98. PARISH COUNCILLOR REPORTS
None.

16/99. MATTERS FOR REPORTING OR INCLUSION ON NEXT AGENDA
Parish Council Risk Assessment/Review, Website Grant, Emergency Plan, Playing Fields.

16/100. DATE & TIME OF NEXT MEETING.
RESOLVED: To change the date of the Annual Parish Council Meeting to ensure sufficient Councillors
present and quorate. Date and time of next meeting Wednesday 25th May 2016 at 7.30pm

Meeting closed at 8.05pm

Draft Minutes 2016-0331

WHORLTON PARISH COUNCIL

DRAFT MINUTES OF THE EXTRAORDINARY MEETING HELD IN SWAINBY VILLAGE HALL, SWAINBY

ON THURSDAY 31ST MARCH 2016 AT 7.30PM

                PRESENT:               Councillor's:  Dolly Hannon (Chairman), Alistair Wright, Paul Wilson & Steve Brisley

                ALSO PRESENT:      Joy Richardson (Clerk)

                                             Councillor Hugill - arrived at 7.42pm

                                             Councillor Griffiths - arrived at 7.58pm

                                             11 Members of the Public

1.            APOLOGIES FOR ABSENCE & DECLARATIONS OF INTEREST

                No apologies or declarations of interest.

               

2.            PUBLIC OPEN FORUM

                A member of the public requested that they could be allowed to speak through the Chair during Item 3.

               

3.            VILLAGE SHOP

                Cllr Hannon reported that the Planning Committee, NYMNPA on 17 March 2016 had deferred application no NYM/2015/0893/CU in order that: -  'The Authority seek an                                        independent valuation, and the Parish Council pursue the option of a community intervention'.

                Lengthy discussion took place of the options available to maintain a Village Shop for Swainby.  Members of the public, through the Chair gave their views, ideas and                                         suggestions.  It was agreed by all that a strong commitment was required by a community group, if the village was to have a Community Shop.  Cllr. Brisley proposed and Cllr                         Hannon seconded that a questionnaire be distributed to ascertain the interest in offering time or financial investment to set up and run a Community Shop.

                RESOLVED:

                That the Parish Council would distribute a questionnaire to all households as per the proposal of Cllr. Brisley.

                Cllr Hugill suggested Cllr. Cookman, who had been involved with the changeover of Barker's Shop in Huby to a Community Shop, may be willing to come and give advice.  Cllr. Hugill                 would speak to Cllr. Cookman.

                Cllr. Griffiths suggested Adele Wilson, the Stronger Communities Delivery Manager of Hambleton District Council, may be able to offer support.  He also suggested Nicky Smith of the                 Northallerton VSA may have information relating to grants available.

                RESOLVED:

                That the Parish Council would invite Adele Wilson to come to the Parish Assembly meeting to give advice and support.

 

                Further discussion took place.

                The meeting closed at 8.20pm

               

4.            DATE AND TIME OF NEXT MEETING

                Parish Assembly Meeting Wednesday 20th April 7.00pm

                Parish Council Meeting Wednesday 20th April 7.30pm

Signed:………………………………………………………………………..                                    Date:………………………………………………………….

Minutes 2016-02

WHORLTON PARISH COUNCIL

MINUTES OF THE MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 17TH FEBRUARY 2016 AT 7.30PM

PRESENT: Councillor's: Dolly Hannon (Chairman), Paul Wilson & Stephen Brisley.

ALSO PRESENT: Joy Richardson (Clerk)
Councillor Hugill - arrived at 8.30pm
Councillor Griffiths

1 Member of the Public

16/27. APOLOGIES FOR ABSENCE & DECLARATIONS OF INTEREST
Cllr. Wright not present. Apologies received.

16/28. TO AGREE MINUTES OF THE MEETING HELD ON 20TH JANUARY 2016
These were agreed and signed as a true record by the Chairman.

16/29. TO ELECT A VICE CHAIRMAN
Deferred to the next meeting when full council are present.

16/30. PUBLIC FORUM
The applicant for planning application NYM/2015/0719/FL (Item 10) was present and
was here to discuss any concerns the Parish Council may have in relation to the amended plans for this
application. Full Council confirmed they had NO OBJECTIONS and would leave matters to the Planning Officer.

16/31. MATTERS ARISING FROM THE MINUTES
None.
16/32. GOVERNMENT FUNDING FOR PARISH COUNCIL WEBSITES
Cllr. Wilson gave an account of the application he had made to the YLCA for funds to Build, Maintain and administer a new Parish Council Website. The total funds applied for would maintain/administer the site for a full year. Parish Council would review the maintenance/administration at the end of that initial years' service.

16/33. CLERKS REPORT
a) Council advised of free access to the Public Sector Mapping Service. Clerk to email link to the site and membership number/password to all Councilor's.
b) Update regarding the Biodiversity report from Mr Kenneth Lee and passed to Mark Antcliffe, Woodland Officer of NYMNPA given. Cllr. Hannon confirmed she had spoken to Highways as this was area was not in the conservation area. Clerk will advise Mr Lee and has left this matter with the Parish Council.
c) 2nd Key holder for Notice Board required and Cllr. Brisley agreed to take responsibility for administering the Notice Board in the absence of Cllr. Hannon.
d) Council reminded Clerk will be away between 20th February and 27th February. Noted.
e) Council advised of HDC Parish Liaison meeting on 31st March 2016. Noted.
f) Clerk advised Returning Officer had confirmed no response to the election process and the Parish Council should now begin the Co-option process. Clerk had produced an advertisement for the Vacancy. Chairman to
display advert on the Notice Board. Cllr. Hannon asked Council for the names of anyone they felt would be interested in putting themselves forward as a Councillor. Cllr Wilson and Brisley had no suggestions at this time.

16/34. DEBFIBRILLATOR
Cllr. Hannon confirmed the defibrillator had not yet arrived.
Clerk advised the application to Cllr. Griffiths Locality Budget was successful and a grant of £300 had been made
towards the cost of Familiarisation Training sessions. Forms signed by two Parish Councillor's to release the funds to Parish Council Bank Account.

16/35. BECKSIDE FENCING
Cllr. Hannon confirmed any permissions required to commence work had now been received. The logistics now needed to be discussed. Both sides of the fencing need to be taken down except for the safety areas, which had been specified by Highways. The fencing at the 'Village Hall' side of the beck would not be replaced and the opposite Side of the beck would be replaced with bollards approximately 2 metre's apart. (260 metre's in total). At both ends the bollards would be closer declining and curved. Cllr. Wilson stated he had thought Bird Mouth Fencing was to be used and that the fencing at the Village Hall side was still pretty good. Cllr Hannon stated that was not what had been discussed following the appraisal. No quotation had yet been obtained, however Cllr Hannon had made some initial enquires and felt the total cost would be approximately £6,500. Parish Council held enough reserves to complete half of the work and quotations would now be obtained. Cllr Hannon would also investigate the possibility of any available grants.

Cllr. Hannon suggested the work could be carried out over a weekend with the help of volunteers from the village. Cllr Brisley to put in place a plan and advise Cllr Hannon when the work could be carried out in order that she could apply for the Street Works Notice and the Traffic Management Plan.

Cllr. Hannon suggested the wood could be offered for sale/donation if cut up as it was taken down, and be used for wood burners. A tarpaulin may be needed to cover the wood.

Cllr. Wilson and Brisley will take a look at the fencing to ascertain how easy it will be to remove and then give a timescale for the work by Mid-March, in order that supplies can be ordered ready for April. Cllr Hannon will speak to the Rangers for advice/help they can offer.

16/36. PLANNING APPLICATIONS RECEIVED AND CIRCULATED
NYM/2016/0042/FL Construction of replacement conservatory at Angulon House, Bank Lane,
Faceby. (Circulated 27.01.16) NO OBJECTIONS

NYM/2015/0729/FL amended details/additional information construction of dormer windows at 3 Calver Close, Swainby. Previous full council comments ‘No objections’. NO OBJECTIONS

NYM/2016/0055/FL construction of two storey extension following demolition of existing utility/stores at Holgate House, 130 High Street, Swainby. ** late addition to the agenda. NO OBJECTIONS
16/37. PLANNING APPLICATION DECISIONS & APPEALS
None.
16/38. EMERGENCY PLAN
Cllr Hannon to contact Jim Young and Gary Hawthorne.
16/39. STANDING ORDERS
New financial regulations received. Clerk to read and update with any changes before these are accepted by full council.
16/40. TREES OVERGROWN
Cllr. Hannon to arrange a mid-week date with Cllr. Wright for the training and then contact the Ranger.
16/41. POLICE REPORT
None received.

16/42. PLAYING FIELDS
No updates at this time. SPFA will be meeting in a few weeks and send a report.

16/43. ASSET REGISTER
Clerk had updated the Asset Register ready for the internal and external audits. Noted.
Cllr. Hannon had suggested creating and maintaining an asset register for maintenance purposes.
Annual review to be carried out for any work/repairs required and register to be kept at Village Hall.
Cllr. Hannon to action.

16/44. FINANCIAL MATTERS
a. To note Cash Book, Bank Balances and Reconciliation. NOTED.

Community Account balance as at 31st Jan 2016 £4,825.22

Cash Book Balance as at 31st Jan 2016 £4,825.22

Interest received: 29.01.16 50p

Total Reserves as at 31st Jan 2016 £10,852.16
Parish Council £4,791.84
Toilets £6,060.32
b. Actuals v's budget circulated & noted.
c. Full council agreed to remove Simon Foster from the Bank Mandate and add Cllr. Wright & Brisley.
Cllr. Wright not present. Deferred to next meeting.
d. Vat reclaim of £170.80 noted.
e. Payment agreed: Clerks Salary £255.80 includes office exps. & mileage £45.20
Office Exps. £9.89
Toilet Rolls £18.70 Payment's agreed.
f. Request from Moorbus Community Company received for a small grant to assist with running local services. Cllr. Brisley suggested a grant of £50. Cllr. Wilson and Hannon felt the Parish Council had too many financial obligations at this time and felt this was not possible. No grant to be given 2 Cllrs against 1 for.

16/45. PARISH COUNCIL MEETINGS
Council to consider Bi-monthly meetings. Matter to be deferred to next meeting as Cllr. Wright not present.

16/46 CORRESPONDENCE
NYMNPA FARMER FUNDING EVENTS POSTER (Circulated 22.01.16)
COMBINED AUTHORITIES DOCUMENT (Circulated 22.01.16)
HDC Planning app. 15/02615/FUL – to be heard at Planning Committee meeting. (Circulated 29.01.16)
NAT WEST Notification of change of date for receipt of bank statements. Noted.
NYCC Information Request Fracking investigation Kirby Misperton. (Circulated 01.02.16)
HDC Parish Council Consultations on Planning Applications/The Community Infrastructure Levy.
(Circulated 09.02.16)

16/47. COUNTY COUNCILLOR REPORT
NYCC recommending a 1.99% rise in Council Tax, plus the 2% Social Care allowed by Government.
Cllr. Griffiths does appreciate there have been many cuts and this has been difficult.

16/48.   DISTRICT COUNCILLOR REPORT

                The new re-cycling bins have been rolled out and first collections start w/commencing 29th February.

                It is appreciated there may be some issues regarding space to store this new bin, however there has been calls

                for cardboard to be recycled and this will help.

                Council Tax will be going up by £5 as per Band D.  HDC still the 3rd lowest in the country.  All of their front line  services are still in place.  Cllr. Hugill feels it can be justified.

16/49.   PARISH COUNCILLOR REPORTS

                Cllr. Hannon had attended the Hambleton Consultation and this was the first stage of writing the plan.

16/50     MATTERS FOR REPORTING OR INCLUSION ON NEXT AGENDA

                Election Vice Chairman, Beckside Fencing, Emergency Plan, Standing Orders, Trees Overgrown, Parish Council Meetings, Bank Mandate.

16/51.   DATE & TIME OF NEXT MEETING.

                Next meeting to be held on Wednesday 16th March, 2016 at 7.30pm.

 

 

MINUTES 2016-01

WHORLTON PARISH COUNCIL

 MINUTES OF THE MEETING HELD AT SWAINBY VILLAGE HALL, SWAINBY
ON WEDNESDAY 20th JANUARY 2016 AT 7.30PM

PRESENT:                 Councillors: Dolly Hannon (Chairman), Paul Wilson & Stephen Brisley.

ALSO PRESENT       Joy Richardson (Clerk)

Councillor Hugill

Councillor Griffiths

5 Members of the Public

16/01   APOLOGIES FOR ABSENCE & DECLARATIONS OF INTERESTS

16/02   TO AGREE MINUTES OF THE MEETING HELD ON 18th NOVEMBER 2015

The minutes had been circulated and were agreed and signed by the Chairman as a true record.

16/03   RESIGNATION OF VICE CHAIRMAN

            The resignation of the Vice Chairman Simon Foster was recorded. Cllr. Hannon expressed

the Parish Council’s appreciation and thanks to Simon for his hard work on behalf of the Parish.

16/04   ELECTION OF A VICE CHAIRMAN

This election will be carried forward to the February meeting when full council will be present.

            16/05 PUBLIC OPEN FORUM

A member of the public spoke of the planning application at Item 11. Village Store. He felt it was sad if the village loses the shop and he wonders how rigorously the marketing has been to find a buyer to take over the business. The shop owner was present and he confirmed the shop had been marketed. Cllr. Hannon thanked Chris and Liz the owners for their work in providing the village with a shop, however she confirmed the Parish Council were concerned about the loss of the shop, particularly for the more vulnerable villagers.

The shop owner stated that locals were not using the shop enough. Cllr. Brisley asked about the takings from the Coffee Shop and the owner said the takings were very little. Cllr. Brisley also asked how much income was lost from the loss of the Post Office and the owner confirmed that loss had been £14,000.   Cllr. Wilson confirmed that the village would like to keep it open. Cllr Hannon stated that the Parish Council will explore options for the village to have a shop.

A member of the public stated that he felt there must have been expressions of interest.

The shop owner confirmed that the shop will close.

Cllr. Hannon confirmed that the Parish Council would be objecting to the Planning Application for the change of use of the Village Store.

A Member of the Public asked Cllr. Hannon if she had received a reply from the Village Hall Committee regarding the Defibrillator. Cllr. Hannon confirmed agreement had still to be made regarding the siting of the Defibrillator.

16/06 MATTERS ARISING FROM THE MINUTES.

There were no matters arising from the minutes.

            16/07   GOVERNMENT FUNDING FOR PARISH COUNCIL WEBSITES

The Clerk will send Cllr. Wilson information regarding website designers for Parish Council sites and a link to a Parish Council site built by Nigel Knapton. Clerk to obtain application form from the YLCA and await Cllr. Wilsons report.

16/08   CLERKS REPORT

  1. Clerk updated the Council on the review/changes required for the Swainby Public, Open Space, Sport & Recreation Action Plan. Parish Councillors to consider possible projects to be included within the Plan.
  2. Clerk updated the Council regarding NYCC plans for a Parish Portal.
  3. c)YLCA subscription increase of £12.38 for the financial year 2016/17 was noted.
  4. Cllr Hannon confirmed she will attend the Hambleton Local Plan Consultation on 21.01.16.
  5. The Queens 90th Birthday Beacon Celebrations were noted and a member of the public confirmed that Swainby already has a Beacon.
  6. f)A late addition to the agenda was the receipt of NYCC Highways proposed siting of Playground signs. Two signs were proposed and the positions had been sent for Parish Council approval. Full Council agreed to the proposal.

16/09   DEFIBRILLATOR

Cllr. Hannon confirmed the Defibrillator had not yet arrived. Discussions with the Village Hall Committee were taking place to confirm the siting of the Defibrillator.

Clerk gave details of the governance requirements, including the need for a guardian to carry out weekly checks. A file containing the governance documentation was currently work in progress. Familiarisation/Training sessions would be needed and Cllr. Griffiths confirmed the Parish Council could apply for funds from his Locality Budget. Cllr. Griffiths left a form for the Clerk to complete and return.

16/10   BECKSIDE FENCING

Cllr. Hannon (accompanied by Cllr. Foster) gave a report of her meeting with Area2/Highways regarding the Parish Council Appraisal of the Beckside Fencing. Highways had recommended that photographs be taken as evidence of repairs required before the removal of any fencing. Risk Areas must be retained/replaced. Birdmouth Fencing would be used. No financial aid was available, however there was potential for materials. A member of the public recommended a company by the name of Rembit. Parish Council will begin to source materials. A Street Works Notice would be required and a Traffic Management Plan prior to work commencing. Enquiries regarding Grant Aid could be made to Nicky Smith of Hambleton District Council.

16/11   PLANNING APPLICATIONS FOR CONSIDERATION    

            NYM/2015/0893/CU Change of use of Village Store to ground floor (Use Class A1) to

Dwelling house (Use Class C3) (no external alterations) at 90 High Street, Swainby. Objects. Cllr. Hannon read out the Parish Councils reasons for objecting to this planning application.

NYM/2015/0917/FL Construction of single storey extension together with erection of car port at Chapel Cottage, 96 High Street, Swainby. No objections.

15/02842/FUL Proposed Re-build of existing Annex including proposed Utility Extension.

Trenholme House, Ingleby Arncliffe. No objections.

  

16/12   PLANNING APPLICATION DECISIONS AND APPEAL

15/02382/FUL Change of use of existing stables to provide canine day care centre and construction of new stables. GRANTED     

            16/13   EMERGENCY PLAN

Simon Foster had sent an update and confirmed contact names needed to be added to the Emergency Plan. Cllr. Hannon will contact Gary Hawthorne and Jim Young to ascertain if they would be willing to be added to the Emergency Plan. Simon Foster had confirmed he would be contacting Bill Hogg.

            16/14   WINTER WEATHER SCHEME GRANT

                        No application would be made at this time.

            16/15   STANDING ORDERS

                        Clerk to bring copy to February meeting for review agreement.

            16/16   TREES OVERGROWN

                        To be carried forward to the next meeting.

            16/17   POLICE REPORT

                        None received.

16/18   PLAYING FIELDS

Quotation from NYCC for the grass cutting at the playing fields for 2016 was considered and full council agreed to accept. Confirming 14 cuts as per Items 1.0 & 1.1 with 4 cuts as per Item 1.3.

Simon Foster had confirmed the next meeting would be in 2 weeks’ time and a further update would be sent following the meeting.

Treasurer Phil Donnelly had sent a financial report.

16/19   BONFIRE NIGHT

            Simon Foster had sent an update and a financial report.

           

           Swainby Playing Fields -Bonfire Night 5 November 2015                            

                                   

                                   

Income                                                            Payments       

                                   

Balance b/fwd                        £600.00           Fireworks                                            £700.00

Door to Door collection           £544.92           Makro (cups/napkins/drinks/crisps)    £ 33.07

Night Collection           £556.04           Roots (burgers & sausages)               £132.06

                                                                                    Buns                                                    £ 22.00

                                                                                    Soup                                                    £ 24.00

                                   

Total    £1,700.96        Total                                                    £911.13

                                   

                                   

Profit - banked                        £789.83

Funds to be transferred to the Parish Council.

16/20   FINANCIAL MATTERS

  1. Cash Book, Bank Balances & Reconciliation were noted.

Community Bank Account balance as at 30th Dec 2015:                        £5,088.64

      Direct Debit not yet presented: Water Toilets                                           53.01

                                                                                                                  £5,035.63

Cash Book Balance as at 30th Dec 2015:                                               £5,035.63

Total reserves as at 31st Dec 2015: £11,062.32

Parish Council Reserves: £5,849.45

Toilets Reserves               £5,212.87 (Plus grant** £847.45 due in January = £6,060.32)

  1. Payments were agreed and cheques signed.

Clerk’s Salary            Weeks 38 to 42                £313.45

        (Includes expenses Home allowance £25

                                             Mileage £25.20)

Office Expenses                                                       £   6.41

NYCC SPFA Grasscutting                                     £738.00 (including VAT)

  1. Budget v’s Actuals noted.
  2. Parish D Band supplied by HDC was noted. £3.78 per £1000 of precept.
  3. Bank Mandate changes to be carried forward to February meeting when Cllr. Wright would be present.
  4. Asset Register was reviewed – Cllr. Hannon to walk around the village to update

this list.

  1. NYMNPA Grant noted.
  2. Full Council agreed to opt in to the Sector Led Body External Audit.

16/21   CORRESPONDENCE

All correspondence not in the agenda to be circulated.

16/22   COUNTY COUNCILLOR REPORT

16/23   DISTRICT COUNCILLOR REPORT

            The new recycling bins have arrived and will be rolled out soon.

            Currently working on matters regarding a potential traveller site.

Fracking: Chair of Planning had met with Kevin Hollinrake MP regarding a proposal for a buffer zone around the National Park.

Buffer zone also needed to prevent housing development. 

16/24   PARISH COUNCILLORS REPORT

Short discussion took place regarding the village store. Cllr Brisley to visit other village stores for information building purposes.

Parish Council to consider holding meetings on a Bi-monthly basis at the February meeting.

16/25   MATTERS FOR REPORTING & FOR INCLUSION ON NEXT AGENDA

            Election Vice Chairman, Funding Parish Council Websites, Defibrillator, Beckside Fencing,

Emergency Plan, Trees Overgrown, Bank Mandate, Parish Council meetings, Standing Orders.

16/26   DATE & TIME OF NEXT MEETING

The next meeting will be held on Wednesday 17 February 2016 at 7.30pm.

The meeting closed at 9.20pm

 

 

 


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